ZAO Russo Trans is a group of logistics companies with varying profiles, including rail transportation, international container shipment, and development of rail transport solutions. It employs 120 people.
Any transport company that offers rail transport services has to handle large volumes of documents. The most important among them are receipts and orders, since the numbers of these documents are used to identify cargo. When these documents are processed, their scanned copies have to be stored in a database along with the data they contain.
Russo Trans needed to minimize expenditures on processing documents. Inefficient manual tasks had to go, and the quality of collected data had to improve.
Russo Trans selected an online document processing system based on ABBYY FlexiCapture that was provided by TehCompass. This solution fit perfectly with their plans to minimize expenditures, since they only had to pay for processed pages.
Implementation took less than a month. Now scanned documents are e-mailed to a special address, from which they are imported by ABBYY FlexiCapture, verified, and stored in Russo Trans’ information system.
Many of the documents arrive from all over the country. The print or scan quality of some of them leaves much to be desired, while others are soiled or too dark. The identification numbers of receipts may be printed over other text or written by hand. Due to all of this, captured data has to be verified to insure accuracy.
Russo Trans outsources verification tasks to TehCompass, which outsources them to other parties. This approach allows Russo Trans to focus on its core business, without distracting staff with document processing tasks.
Russo Trans can now process transport orders and receipts, whose numbers may range from the usual 600 pages per month to tens of thousands when the company ramps up its operations. The company has noted a substantial drop in errors and in the volume of strenuous and exhausting document processing tasks.
