ABBYY Careers

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Milpitas, CA, USA | Professional Services

HR Coordinator

About the position

This is an excellent opportunity for a new grad or someone looking to start their career in HR. ABBYY is a global company that sets the standard for content capture with innovative language-based technologies that integrate across the information lifecycle. Our solutions optimize business processes to mitigate risk, accelerate decision-making, and drive revenue. Through great dedication and passion, we succeed in delivering pioneering solutions across many verticals. Currently, we’re look for driven and creative professionals to join the talented ABBYY community.


Our Global HR team is a key factor in creating a unique culture and employee experience at ABBYY. We’re currently growing our US HR team. The HR Coordinator will support local operations, primarily by overseeing administrative tasks such as maintaining files, communications, and helping execute global and local company initiatives. The incumbent will have the opportunity to learn about different areas of HR, and join an international community of driven HR professionals.


This position will work from our Milpitas, CA office.


ABBYY is an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace.

Key Responsibilities

  • Create, maintain, and audit employee files for ABBYY USA, Global Accounts, and Japan/Taiwan employees.
  • Assist with the new employee onboarding process by scheduling trainings and/or travel arrangements, managing required paperwork including completion of I-9s and eVerify, facilitating orientation, and other related activities.
  • Support the local recruiting function by scheduling onsite and/or final round interviews for candidates. Arrange travel and accommodations for candidates as needed. Serve as the logistics point of contact for interviews.
  • Maintain updated copies of labor posters, notices, and onboarding paperwork. Implement updated forms and/or distribute updated employee notices. Assist with distributing notices and paperwork for compliance, updates, etc. and assist with follow up for missing replies.
  • Respond to and/or triage employee inquiries regarding company policies, procedures, benefits and programs
  • Lead event planning efforts for HR sponsored events, such as the annual Health Fair. Assist and participate in other ABBYY sponsored events for employee engagement or communications.

Mandatory Skill Sets and Qualifications

  • Associates Degree or equivalent work experience in HR; Bachelor’s Degree a plus
  • Previous work experience or internships in an office or HR setting a plus
  • Strong customer service skills
  • Ability to maintain confidentiality
  • Ability to develop and maintain collaborative working relationships at all levels within the organization and with external parties
  • Strong time-management skills
  • Strong organization skills
  • Strong research skills
  • Detail oriented
  • Solid presentation skills
  • Excellent written and verbal communication skills
  • Ability to take initiative and work independently with minimal supervision
  • Ability to navigate in fast-paced and changing environment
  • Experienced with the MS Office Suite – including Word, Outlook, Excel, and PowerPoint

More details:


DOE – ABBYY offers a competitive compensation package and an exciting career for motivated and skilled individuals.


Medical, Dental, Vision, 401K, Life Insurance and more


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