ABBYY FlexiCapture for Invoices

Automate purchase order processing with the preconfigured project that contains the fields, rules, country settings, and validation rules required to capture data from purchase orders. Built on the same principles and technologies used for invoice processing, the solution now provides out-of-the box extraction of main fields both in purchase orders and invoices.

Streamline receipt processing for expense management without any additional configurations. Run this ready-to-use type of project to capture receipts from business trips or out-of-pocket expenses and flexibly customize the preconfigured receipts project to suit your business requirements. ABBYY mobile capture assists with expense management, providing an easy, convenient way to capture data from receipts for further processing, using an app or mobile website.

When you first start using FlexiCapture for Invoices, you already have high out-of-the-box quality. We trained our system with thousands of invoices, using neural networks technology, before our customers started using it.

Quality remains high even when processing handwritten texts. FlexiCapture’s advanced ICR technology allows processing of handwritten data in fields or marks on invoices and other financial documents.

Automated document processing from invoice arrival to posting without human intervention enables accounting staff to focus on exceptional invoices only.

ABBYY FlexiCapture for Invoices offers a quick and easy start to automated invoice processing without a long and cost-intensive deployment cycle. The solution is pre-configured to identify all necessary data fields on invoices and offers built-in country profiles and essential validation rules.

Invoices arriving at your organization via mail, e-mail or fax are captured, registered and processed in a standardized workflow. Capture at the point of entry instead of hand-to-hand paper transfer, enabling instant delivery of invoices into electronic workflows, adding transparency to your AP process.

Automated purchase order matching on header level and validation against ERP master databases decreases time required for manual verification, facilitates data reconciliation, streamlines the invoice processing cycle, and enables straight-through processing for matched documents. The automated matching results can be reviewed and validated by the accountant.

Time spent on invoice reviews and corrections can be reduced to a minimum thanks to an intuitive validation interface, which guides the accountant through the fields that require attention. Smart value suggestions and other useful features facilitate effective data verification.

Invoice images are converted to compressed searchable PDF files ready for electronic archiving, which facilitates audits, timely response to internal or external inquiries, and ensures compliance with financial document retention regulation.

Supplied with proven connectors to various ERP, approval workflows, and BPM systems, the solution can be seamlessly integrated into an existing financial environment.

FlexiCapture for Invoices supports line item extraction, including invoices with multi-line descriptions, multiple pages, and inconsistent column headers. Line items extracted from the invoice are matched against rows of data in a corresponding purchase order (found in the ERP).

While you use the solution, it starts learning by feedback on your documents and additionally increases extraction quality. The more you use the solution, the better quality of results you get. Controllable on-the-fly training technology enables immediate data detection refinement directly by an accountant while reviewing the invoice. As opposed to "black-box"-like self-learning systems, ABBYY FlexiCapture for Invoices gives IT staff full control over the training results.