ABBYY Solutions for Paper to SharePoint

Turn SharePoint into a true DMS.

Optimize paper-driven business processes
and deliver documents and metadata
for sharing and accessing across the enterprise.

Organizations are turning to advanced business platforms such as Microsoft® SharePoint® to improve knowledge sharing and collaborative work. Storing digital files in SharePoint is an easy task, but in order to elevate it to a full-fledged Document Management System, printed documents including contracts and business correspondence must also be available for electronic search and retrieval.

ABBYY Solutions enable SharePoint users across an organization to scan and index business documents. Printed documents can be easily scanned, turned into searchable electronic files, enriched by metadata and saved directly in the appropriate SharePoint document libraries.


Benefits for Organizations

With the ABBYY Paper to SharePoint solution, organizations benefit from fast document handling, streamlined processes and significant cost savings.

Makes SharePoint a True DMS

Elevates existing SharePoint infrastructure to a full-fledged Document Management System. Enables storage of printed documents in various electronic formats for better collaboration and teamwork.

Standardized Document Capture Process

Leverages standardized capture processes to archive business documents in Microsoft SharePoint.

Makes Paper Documents More Accessible

Increases efficiency by enabling easier sharing of documents between co-workers and departments, and better collaboration.

Reduces Manual Document Entry

Frees up time previously spent on manual document entry and makes documents more available for sharing between co-workers and departments.

 


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ABBYY Helps Unlock the Potential of SharePoint for one National Park Authority

The New Forest National Park Authority (NFNPA) was set up to conserve and enhance the natural beauty, wildlife and cultural heritage of the Park. For many years, the NFNPA had a document management system (DMS) for its Planning Department, but no proper document archiving mechanism for the rest of the Authority. Recently the decision was made to supply the entire organization with a way to store files digitally for easy search and retrieval.


Usage Scenarios

Front Office

Scenario:

All incoming paper documents are scanned at the point of entry, indexed and exported to SharePoint. Documents are distributed to the appropriate departments via Microsoft SharePoint.

Benefits:

  • Reduced manual distribution of documents leads to fast delivery and labor cost savings
  • All documents are archived, can be retrieved via electronic search and used by several colleagues

Human Resources Department

Scenario:

HR processes relying on paper documents can be optimized. Documents are scanned, indexed and stored in HR applications to create electronic-based employee records.

Benefits:

  • Simplified recruiting and management processes
  • Easy search for relevant documents
  • Digital files of all employee records are  available fast

Legal Department

Scenario:

Easy contract and deed scanning, plus automatic indexing and storage of documents for easy access and collaboration. Increases availability of documents for e-discovery.

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Benefits:

  • Instant availability of contracts simplifies contract management
  • Easy sharing of, and access to, legal documents throughout an organization

Want to know more?

Find out more about ABBYY solutions and successful projects, request a quote or get demo version.