ABBYY, a leading provider of document recognition, data capture, and linguistic technologies, announced today that it has helped Rhenus Assets & Services – the Shared Services Centre of the global logistics company – to automate its invoice and document processing. Rhenus is currently using the ABBYY solution to process up to 1.8 million documents annually in the form of incoming invoices, delivery notes, and many other paper documents. Following central processing and classification of the documents, data from incoming invoices are read according to business rules and then passed to the workflow-based approval process in SAP.
Rhenus uses ABBYY to centrally process a large number of time-sensitive documents – such as incoming invoices, customs clearing documents, delivery notes, loading records, and order-picking notes. They perform this work for 80 locations of the Rhenus Group spread around the world. These documents are scanned at the respective locations and then transmitted to the Shared Services Centre using ABBYY FlexiCapture. Using ABBYY’s input management platform and the associated add-on for invoice processing, all relevant data are then automatically captured and subsequently verified via ABBYY web clients. Integrated middleware handles archiving and sends status reports to the various logistics systems and/or partners. Incoming invoices are indexed and passed on to the respective SAP workflows for processing.
ABBYY replaces the solution that Rhenus had previously used to capture and process documents. Rhenus selected ABBYY because of the high quality of data capture, its flexibility and transparency in the architecture, its scalability, and fast implementation possibilities. This means that established processes, including existing automation, were able to be retained in their entirety. Other business areas of the logistics provider have also now launched document-processing projects based on ABBYY software for invoices and customs documents and a further roll-out within the Rhenus Group is planned.
“ABBYY won us over us from the very start with an outstanding capture rate and a very good price-performance ratio. Just four days after installing the software, it was ready for testing and could be adapted precisely to meet the required processes, documents, and specific data items. In addition, the expert support made fast implementation possible. Overall, we are extremely satisfied,” says Thomas Schreiber, head of shared services, Corporate IT at Rhenus Assets & Services.
ABBYY FlexiCapture is an enterprise capture platform for comprehensively capturing data from a variety of document types and then passing them on to internal business processes. The solution can be customised to meet the customer’s specific needs and integrated into existing systems. Specialised modules enable automation of incoming invoices with ABBYY FlexiCapture for Invoices or automated processing of incoming mail with ABBYY FlexiCapture for Mailrooms.
ABBYY UK is a member of the ABBYY Group and supports sales and marketing activities in Western Europe. ABBYY is a leading provider of document recognition, data capture, and linguistic technologies and services. Its products include the ABBYY FineReader line of optical character recognition (OCR) applications, ABBYY FlexiCapture line of data capture solutions, and development tools. ABBYY offers Professional Services to help customers implementing business solutions based on ABBYY’s products. Paper-intensive organisations from all over the world use ABBYY solutions to automate time- and labour-consuming tasks and to streamline business processes. ABBYY products are used in large-scale government projects such as those of Australian Taxation Office, Lithuanian Tax Inspectorate, Ministry of Education of Russia, Ministry of Education of Ukraine, Montgomery County Government of the USA and the Government of Canada. Companies that license ABBYY technologies include BancTec, Canon, EMC/Captiva, Hewlett-Packard, KnowledgeLake, Microsoft, NewSoft, Notable Solutions, Samsung Electronics and more. ABBYY OCR applications are shipped with equipment from the world’s top manufacturers such as Epson, Fujitsu, Fuji Xerox, Microtek, Panasonic, PFU, Plustek, Ricoh, Toshiba, and Xerox. ABBYY is an international company with offices in Germany, the UK, France, Spain, Ukraine, Cyprus, Russia, the United States, Canada, Australia, Japan and Taiwan. For more information, visit www.ABBYY.com
ABBYY, the ABBYY Logo, FineReader, ADRT, Lingvo, FlexiCapture, and FlexiLayout are either registered trademarks or trademarks of ABBYY Software Ltd. Other product names mentioned herein may be trademarks and/or registered trademarks of their respective owners and are hereby recognised.
ABBYY Europe GmbH
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The Rhenus Group is a global logistics service company with an annual turnover of € 4.2 billion. It has more than 25000 employees based in over 460 locations in more than 40 countries. It is headquartered in Holzwickede, Germany. The divisions Contract Logistics, Freight Logistics, Port Logistics and Public Transport are in charge of the management of complex supply chains and provide innovative value-added services. The Rhenus Assets & Services GmbH & Co. KG is an internal service provider for the Rhenus Group. The Corporate-IT department at the Rhenus Group provides the group with central solutions, including solutions for document processing and archiving. For more information, visit