Optimize your business processes with digitally archived documents.
Over time important business documents, such as letters, contracts or project documentation, can reach significant volumes and take up precious and expensive storage space. Moreover manually searching for relevant data can consume untold amount of employees’ time. ABBYY Solution helps organizations to save on facility costs, reduce working hours and significantly speed up business processes by converting business documents into digital records that can be electronically archived, efficiently managed and easily accessed.
ABBYY solution automatically converts all correspondence, printed files, emails, office documents or fax letters and turning them into digital documents, such as MRC-compressed, searchable and indexed PDFs or PDF/A-files. Suitable for long-term archiving the files are small in size with high visual quality. They are easily readable on different electronic devices, easily accessible from remote locations and can be centrally archived in digital libraries, electronic archives or in Document Management Systems. This quick, “anywhere” access to digitally stored business documents (with defined access rights) can significantly speed up internal processes and increase the efficiency of any company.
Digitised and indexed documents can be exported to a Document Management System and automatically stored in the relevant digital libraries, where their usage is tracked, documented and managed.
Originally printed content can be edited and re-used in Microsoft® Word or Excel® when it is turned into editable text. Conversion of paper documents into editable formats saves work spent on re-typing and re-creating documents.
Documents containing suitable keywords in the text or appropriate information in the meta data can be detected by electronic search systems and displayed within seconds. There is no tiring manual search for relevant information through each individual page.
Digital documents can be electronically retrieved from a central repository at any time and quickly distributed by e-mail, replacing physical copying or time-consuming forwarding of printed copies.
“We needed an OCR solution that would comfortably handle a multitude of file types. ABBYY was compared to our incumbent OCR product, as well as alternatives from competing vendors that we had not tested before. ABBYY was found to be head and shoulders above the competition in terms of ease of use, accuracy and conversion and processing speed.”
ABBYY advanced OCR solution for fully automated mass document capture and PDF-conversion, enables you to transform large volumes of business documents into electronic formats suitable for long-term digital archiving and records management within the shortest time frame. The solution is quickly installed within your IT infrastructure, can easily process several hundreds of pages per minute or millions of files per month, and turn them into searchable PDF and PDF/A files.
All Historic Hansard original records successfully digitized, classified, validated and ingested into ParlInfo web site in SEMA Group digitization project.
Germany’s largest public health insurer, AOK, digitises its legal department’s documents and vastly improves its case management and customer service.
North American CMD automatically converts millions of construction documents, highly complex and oversized format project plans.
Learn more about ABBYY products that power ABBYY’s solution for digital document archiving.
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