ABBYY

Digital Document Archiving

Automated document capture and processing for digital archiving

Optimize business processes with digitally archived documents.

Quick, “anywhere” access to digitally stored business documents

Over time, important business documents such as letters, contracts, or project documentation can reach significant volumes and take up precious and expensive storage space, while manually searching for relevant data can consume an extraordinary amount of employees’ time. ABBYY helps organizations to save on facility costs, reduce working hours, and significantly speed up business processes by converting business documents into digital records that can be electronically archived, efficiently managed, and easily accessed.

ABBYY automatically converts all correspondence, printed files, emails, office documents, and fax letters into digital documents such as MRC-compressed, searchable, and indexed PDFs or PDF/A-files. Suitable for long-term archiving, the files are small in size with high visual quality. They are easily readable on different electronic devices, easily accessible from remote locations, and can be centrally archived in digital libraries, electronic archives, or in document management systems.

Automated document capture and processing for digital archiving

Scanning service providers
Banks and insurers
Law firms and legal departments
Other organizations

ABBYY Digital Document Archiving—Features & benefits

 

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Efficient document management
Digitized and indexed documents can be exported to a document management system and automatically stored in the relevant digital libraries, where their usage is tracked, documented, and managed.
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Easy re-use of printed text
Originally printed content can be edited and re-used in Microsoft® Word or Excel® when it is turned into editable text. Conversion of paper documents into editable formats saves work spent on re-typing and re-creating documents.
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Finding the right document, quickly and easily
Documents containing suitable keywords in the text or appropriate information in the meta data can be detected by electronic search systems and displayed within seconds. There is no manual search required for relevant information through each individual page.
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Access to documents at any time, from any place
Digital documents can be electronically retrieved from a central repository at any time and quickly distributed by email, replacing physical copying or time-consuming forwarding of printed copies.

Digital Document Archiving-How it works

 
ABBYY’s advanced OCR solution for fully automated mass document capture and PDF-conversion enables you to transform large volumes of business documents into electronic formats suitable for long-term digital archiving and records management within the shortest time frame.
  • Data import
  • Data processing
  • Data export

Data import

 
Data from business documents may be imported from multi-channels via document scanner, MFP, digital files, FTP and email, and network folders. FineReader Server can process hundreds of pages per minute.

Data processing

 

Documents are separated and converted to searchable PDF or PDF/A files.

Highly accurate OCR/ICR/OMR and barcode recognition recognize printed text in up to 200 languages, hand-printed text in over 130 languages, a variety of 1D and 2D barcodes, and a wide range of checkmarks.

Data export

 
Documents may be manually indexed or automatically indexed and exported to document scanners, MFPs, digital files, FTP and email, and network folders.
Customer story

North American CMD automatically converts millions of construction documents, including highly complex and oversized format project plans

Read the story
Customer story

All Historic Hansard original records successfully digitized, classified, validated, and ingested into ParlInfo web site in SEMA Group digitization project

Read the story
Customer story

Germany’s largest public health insurer, AOK, digitizes its legal department’s documents and vastly improves its case management and customer service

Read the story
Customer story

North American CMD automatically converts millions of construction documents, including highly complex and oversized format project plans

Read the story
Customer story

All Historic Hansard original records successfully digitized, classified, validated, and ingested into ParlInfo web site in SEMA Group digitization project

Read the story
Customer story

Germany’s largest public health insurer, AOK, digitizes its legal department’s documents and vastly improves its case management and customer service

Read the story

Request a demo today!

Schedule a demo and see how ABBYY’s intelligent automation can change the way you work - forever

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