Digital Document Archiving

Optimize your business processes with digitally archived documents.

Over time, important business documents such as letters, contracts, or project documentation can reach significant volumes and take up precious and expensive storage space, while manually searching for relevant data can consume an extraordinary amount of employees’ time. ABBYY helps organizations to save on facility costs, reduce working hours, and significantly speed up business processes by converting business documents into digital records that can be electronically archived, efficiently managed, and easily accessed.

Quick, “anywhere” access to digitally stored business documents

ABBYY automatically converts all correspondence, printed files, emails, office documents, and fax letters into digital documents such as MRC-compressed, searchable, and indexed PDFs or PDF/A-files. Suitable for long-term archiving, the files are small in size with high visual quality. They are easily readable on different electronic devices, easily accessible from remote locations, and can be centrally archived in digital libraries, electronic archives, or in document management systems.

ABBYY FineReader Server for Digital Document Archiving, brochure

ABBYY® FineReader® Server for Digital Document Archiving

Brochure

Learn how ABBYY FineReader Server can help to optimize business processes with digitally archived documents.

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Usage scenarios

Automated document capture and processing for digital archiving.

03A DA Cases Scanning

Scanning service providers

  • Digitize mid- to high volumes of scanned documents (TIFF, JPEG) within short timeframes
  • Trigger simultaneous document processing and PDF conversion processes for different customers on the same server
  • Deliver searchable documents in a wide range formats and in more than 200 languages using intelligent recognition technologies from ABBYY
03B DA Cases Banking

Banks and insurers

  • Preserve all relevant documents in PDF or PDF/A format for long-term archiving and find them within seconds
  • Transaction-related data can be made transparent and visible via powerful entity extraction features—enabling look-ups for money, time, organizations, locations, and persons
03C DA Cases Lawyer

Law firms and legal departments

  • Store all case-related documents, contracts and faxes as searchable PDFs
  • Quickly find documents and citations using tags and intelligent search
  • Easily find key entities including persons, locations, organizations, time and money for e-discovery
03D DA Cases Other

Other organizations

  • Streamline communications by digitizing incoming correspondence such as faxes and letters
  • Recognize and convert construction plans and drawings for easy storage, sharing and updating
  • Convert books, library collections and university archives to provide public access worldwide via the web

Key features and benefits for Digital Document Archiving

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Efficient document management

Digitized and indexed documents can be exported to a document management system and automatically stored in the relevant digital libraries, where their usage is tracked, documented, and managed.

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Easy re-use of printed text

Originally printed content can be edited and re-used in Microsoft® Word or Excel® when it is turned into editable text. Conversion of paper documents into editable formats saves work spent on re-typing and re-creating documents.

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Finding the right document, quickly and easily

Documents containing suitable keywords in the text or appropriate information in the meta data can be detected by electronic search systems and displayed within seconds. There is no manual search required for relevant information through each individual page.

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Access to documents at any time, from any place

Digital documents can be electronically retrieved from a central repository at any time and quickly distributed by email, replacing physical copying or time-consuming forwarding of printed copies.

How the solution works

ABBYY’s advanced OCR solution for fully automated mass document capture and PDF-conversion enables you to transform large volumes of business documents into electronic formats suitable for long-term digital archiving and records management within the shortest time frame. The solution is quickly installed within your IT infrastructure, can easily process several hundred pages per minute or millions of files per month, and turns them into searchable PDF and PDF/A files.

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Customer stories

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All Historic Hansard original records successfully digitized, classified, validated, and ingested into ParlInfo web site in SEMA Group digitization project.

Government

Digital archiving

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Germany’s largest public health insurer, AOK, digitizes its legal department’s documents and vastly improves its case management and customer service.

Insurance

Digital archiving

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North American CMD automatically converts millions of construction documents, including highly complex and oversized format project plans.

Construction

Digital archiving

Read the story

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