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ABBYY FineReader Helps Conserve the Environment of Honolulu

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ABBYY FineReader Helps Conserve the Environment of Honolulu

Honolulu’s Environmental Quality Division

Hawaii (USA) are one of the most beautiful places in the world with blooming and flowering nature. The mission of the City and County of Honolulu’s Department of Environmental Services (ENV) is to protect the public health and the environment of the area’s 892,000 resident and business populace by efficiently and effectively “managing  the wastewater, storm water, and solid waste systems” in Honolulu, capital and administrative center of Hawaiian Islands. To that end, the Environmental Quality Division’s 65-member personnel annually files thousands of reports that document all phases of the county’s waste water projects including monthly groundwater and system maintenance reports and waste management manifest reports for state and federal environmental regulatory agencies.

Thousands of Reports to Update and File

According to Clayton Yamada, office manager for the division and gatekeeper for many of the environmental reports, a good portion of the reports contain standard, boilerplate information. With 12 different facilities within the division and no uniform way of creating the reports, most submitters initially either re-typed much of the boilerplate material or physically cut-and-pasted then photocopied sections of standard information from existing hard copy reports into their own report. The result was a hodgepodge of text and formatting. “The finished product just looked unprofessional,” said Yamada.

The county division began looking for a solution to help it create editable text from these hard copy documents and temporarily found it in a free version of another OCR product that came bundled with one of the division’s scanners. In time, Yamada realized he was spending more time correcting mistakes made in the software than he was managing the report process. So he looked for an alternate solution, conducting research and reading comparative reviews, all of which pointed him to ABBYY’s FineReader and one other leading OCR product. In the end, he chose ABBYY FineReader Professional Edition for its accuracy and ease-of-use.

Ease-of-Use and Accuracy Wins Out

“With the other OCR product you had to read the manual first,” said Yamada. “With FineReader you could intuitively decide what to do. Knowing the people that I had to work with in our division, I needed something that was going to be easiest for them to use.”

“We love (FineReader); its ease of use and its intuitiveness is much better,” said Yamada, who also finds FineReader to be “ninety-nine percent accurate.”

Yamada said that with ABBYY FineReader the report-writing process is much easier. He is now able to ensure the integrity and common format of the reports. “We have a lot more uniformity, which in turn has helped people get more reports out in the same timeframe because they aren’t having to recreate everything. FineReader makes all of our jobs easier because we …don’t have to reinvent the wheel… and in turn (are) more productive.” Everyone’s proficiency has increased accordingly with ready access to the documents. As a result, the organization is able to expedite their replies to requests from federal and state agencies for reports and investigations related environmental services.

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