ABBYY FlexiCapture for Invoices is based on the intelligent and award-winning ABBYY FlexiCapture enterprise platform for extracting data from semi-structured and unstructured documents of any complexity, such as invoices, mortgage documents, tax returns, questionnaires, contracts - for input into backend systems and business processes. ABBYY FlexiCapture can process multiple types of documents and forms in a single stream, will read data in nearly 190 languages in any combination, and scales from a standalone solution to enterprise-level projects.
ABBYY FlexiCapture for Invoices offers a quick and easy start to automated invoice processing without a long and cost-intensive deployment cycle. The solution is pre-configured to identify all necessary data fields on invoices and offers built-in country profiles and essential validation rules.
Universal Invoice Processing The new ABBYY solution delivers all the necessary tools for data and document capture automation, allowing users to easily combine them. It can be deployed in a centralised, distributed or mixed environment, and easily extended to serve other document processing tasks throughout the company.
ABBYY FlexiCapture for Invoices will find and extract all necessary fields and verify the data according to legal requirements from structured and semi-structured invoices or credit notes. Its generic invoice reading logic can extract invoice fields such as invoice number, date and status, master data, vendor information, VAT-ID number, purchase information, line item data, currency, amounts including tax, discounts, bank details, and many more.
Compliance Checks ABBYY FlexiCapture for Invoices offers built-in country-specific settings and compliance validation rules. These rules can be extended with adaptable sanity checks to deliver invoice processing in accordance with any specific requirements.
Country Rule-Sets The solution can process invoices from major Western European countries, has a predefined rule set and uses formats suitable for these countries. According to their specific needs, enterprises and their implementation partners can easily add new countries according to their specifications such as tax rates, used currencies, key words and identifiers formats (IBAN, VATID).
Matching against PO and Master Data & Line Item Extraction
ABBYY FlexiCapture for Invoices provides the possibility to check an invoice against purchase orders from the ERP or contracts. Additionally, table extraction of line items can be performed and intuitive validation tools help the accountant to easily verify line items manually.
Automated purchase order matching on header level and validation against ERP master databases facilitates data reconciliation, streamlines the invoice processing cycle, and enables straight-through processing for matched documents. The automated matching results can be reviewed and validated by the accountant.
Data Extraction on Line Item Level ABBYY FlexiCapture for Invoices will enable the matching of line item positions of the invoice against order data in the company’s ERP or finance system (such as total sum, price, amount per line). A table extraction of line items can be performed with or without purchase order data.
Intuitive Validation and Training on Accountant-Level
A predefined data form for invoices included in the system enables accountants to easily validate exceptional invoices and invoice fields without the use of IT staff. The solution can be trained on new invoice fields or new vendors on accountant level directly during verification.
Intuitive Validation (Verification) Interface Time spent on invoice reviews and corrections can be reduced to a minimum thanks to an intuitive validation interface, which guides the accountant through the fields that require attention. Smart value suggestions, field snapshots, descriptions of problems, and other useful features facilitate effective data verification.
Online-Training Controllable on-the-fly training technology enables immediate data detection refinement directly by an accountant while reviewing the invoice. As opposed to "black-box"-like self-learning systems, ABBYY FlexiCapture for Invoices gives IT staff full control over the training results.
Automated Hand-Over to Downstream Processes and Systems
With the help of ABBYY partners the solution can be integrated into a company’s financial environment including approval workflows, dynamic discounting, cash flow optimisation and archiving.
Tight Integration Supplied with proven connectors to various ERP, approval workflows, and BPM systems, the solution can be seamlessly integrated into an existing financial environment.
Straight-Through Processing Automated document processing from invoice arrival to posting without human intervention enables accounting staff to focus on exceptional invoices only. Leveraging straight-through invoice processing delivers significant efficiency gains, as accounting staff can now allocate saved time to strategic tasks like forecasting and cash flow optimisation.
Archiving of Invoice Images Electronic archival of invoice images facilitates audits, timely response to internal or external inquiries, and ensures compliance with financial document retention regulations.
The Business Monitoring add-on provides service-level metrics, real-time processing data, system-health monitoring and flexible reporting tools – for more transparency of AP processes, as SLA validation or as basis for invoicing models. Learn more ›
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