Supported invoice formats include:
- scanned paper invoices from MFP, FTP or web-based scanners
- fax invoices
- e-mail invoices (PDF or image attached to an e-mail, XML format)
- photo images of invoices taken via mobile
ABBYY FlexiCapture for Invoices extracts data from semi-structured and unstructured documents of any complexity and form regardless of their incoming channel in a single stream. Processing of the invoice starts immediately upon invoice receipt, adding transparency to the accounts payable process and minimizing delayed or lost documents.
Invoices can be digitised, checked against compliance rules and validated by the software. Relevant invoice and document data will be extracted, reviewed and validated if necessary and then automatically transferred into backend systems and business processes.
Businesses in Europe increasingly receive their invoices in electronic form. The latest legal regulations have paved the way for e-invoicing to be recognised the same way as paper-based invoices, taking advantage of all the benefits of electronically sent documents.
In recent years, e-invoices have been accepted as an official form of invoice delivery and companies and organisations in many fields of business must accepted e-invoices from their vendors and service providers.
When processing e-invoices in a single system alongside paper-based invoices, the full impact on efficiency and productivity become prevalent. The solution constantly monitors central e-mail inboxes based on Microsoft Exchange or other e-mail formats for incoming invoices. The following e-invoice formats can be processed:
While the system can work with a “normalized copy” of an invoice, the original form of the received document and e-mail will be preserved, sent to archiving systems via defined connectors and securely stored for later retrieval. Consequently, legal standards and compliance regulations for archiving of financial documents can be met.