Digital Document Archiving and Records Management

Digital archiving and
records management.

Automatically digitise your documents.

Optimise Your Business Processes with Digitally Archived Documents

Over time important business documents, such as letters, contracts or project documentation, can reach significant volumes and take up precious and expensive storage space. Moreover manually searching for relevant data can consume untold amount of employees’ time. To save on facility costs, reduce working hours and significantly speed up business processes, many organisations convert printed business documents into digital records that can be electronically archived, efficiently managed and easily accessed. 

ABBYY’s solution for capturing paper documents and their automated conversion into searchable digital data files helps companies quickly digitise any amount of paper records, making them available for later electronic archiving and records management processes.  By scanning all correspondence, printed files or fax letters and turning them into digital documents, such as MRC-compressed, searchable and indexed PDFs or PDF/A-files, the company receives electronic files that keep the look of the paper originals. Suitable for long-term archiving the files are small in size with high visual quality. They are easily readable on different electronic devices, easily accessible from remote locations and can be centrally archived in digital libraries, electronic archives or in Document Management Systems. This quick, “anywhere” access to digitally stored business documents (with defined access rights) can significantly speed up internal processes and increase the efficiency of any company.

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Customer Story

RWS, one of the world's leading patent translation and search companies, process tens of millions of documents with ABBYY Recognition Server.

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Benefits of Using Digitised Documents

Access to Documents - at Any Time from Any Place

Digital documents can be electronically retrieved from a central repository at any time and quickly distributed by e-mail, replacing physical copying or time-consuming forwarding of printed copies.

Finding the Right Document – Quickly and Easily

Documents containing suitable keywords in the text or appropriate information in the meta data can be detected by electronic search systems and displayed within seconds. There is no tiring manual search for relevant information through each individual page.

Efficient Document Management

Digitised and indexed documents can be exported to a Document Management System and automatically stored in the relevant digital libraries, where their usage is tracked, documented and managed.

Easy Re-use of Printed Text

Originally printed content can be edited and re-used in Microsoft® Word or Excel® when it is turned into editable text. Conversion of paper documents into editable formats saves work spent on re-typing and re-creating documents.

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