Digital Document Archiving and Management

Automatically digitize your documents.

Transform streams of forms and documents
of any structure and complexity into business-ready data,
and ensure precise knowledge-based search by meaning.

To cut costs and drive new efficiencies, businesses of every kind need to convert paper documents into electronic records. Automated conversion of documents is key to achieving this – and digital archiving and management solutions from ABBYY provide the answer. Automatically transforming streams of documents into business-ready data, they can be used to create fully searchable digital archives.

Usage Scenarios

Scanning Service Providers

  • Digitize mid- to high volumes of scanned documents (TIFF, JPEG) within short timeframes.
  • Trigger simultaneous document processing and PDF conversion processes for different customers on the same server.
  • Deliver searchable documents in a wide range formats and in more than 190 languages using intelligent recognition technologies from ABBYY.

 

Banks and Insurers

  • Preserve all relevant documents in PDF or PDF/A format for long-term archiving and find them within seconds.
  • Transaction-related data can be made transparent and visible via powerful entity extraction features – enabling look-ups for money, time, organizations, locations and persons.

Law Firms and Legal Departments

  • Store all case-related documents, contracts and faxes as searchable PDFs.
  • Quickly find documents and citations using tags and intelligent search.
  • Easily find key entities including persons, locations, organizations, time and money for e-discovery.

All Other Organizations

  • Streamline communications by digitizing incoming correspondence such as faxes and letters.
  • Recognize and convert construction plans and drawings for easy storage, sharing and updating.
  • Convert books, library collections and university archives to provide public access worldwide via the Web.

  

ABBYY Digital Archiving & Management Solutions make document-driven processes cost-efficient and fast. Electronic documents – small in size, but of high visual quality – are immediately available for full-text search and long-term digital archiving, while retaining the appearance of paper originals.


Jeghers medical index.jpg

Automated OCR Helps Pioneering Medical Archive Create Searchable Index of 1,000,000 Files

According to Lori Gawdyda there’s a night-and-day difference between JMI’s new automated search process and the old one: “It is much faster, more comprehensive and offers many more options. The archive can be searched by author, title, subject, journal, publication date, by words in an article, by adjacency (meaning the words can be in the same sentence), paragraph, page, wildcards, truncation and much more.”


Raising Efficiency within Companies

Digital documents are easily accessible from remote locations, readable on electronic devices, and can be centrally stored in or retrieved from digital archives – including Microsoft® SharePoint® libraries and document management systems. Data becomes easy to find, monitor and re-use, which streamlines business processes and mitigates business-related risks.

ABBYY Digital Archiving & Management Solutions can be employed as an on-demand document processing and PDF conversion tool for workgroups, organizations and multiple subscription clients. Residing on a server, it can be available to all users at any time and from any location. And when integrated with corporate network scanners and MFPs, it ensures fast and accurate conversion of scanned documents directly at the point of scanning.

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Technologies

ABBYY Digital Archiving & Management Solutions are powered by powerful technologies available exclusively from ABBYY. They include:

ABBYY's best-in-class document capture and form processing products are used by government agencies and businesses the world over.


Customer Story

RWS, one of the world's leading patent translation and search companies, process tens of millions of documents with ABBYY Recognition Server.

Watch the video

Want to know more?

Find out more about ABBYY solutions and successful projects, request a quote or get trial version.