Automated invoice
processing for
accounts payable

Save time and reduce costs.

ABBYY's invoice processing solution enables companies to automatically handle incoming invoices and covers all necessary steps of the AP department - ranging from invoice data extraction to validation, release and the final booking of all invoice amounts in the ERP system.

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Process transparency

Capture invoices automatically at points of arrival, regardless of their format or medium. Have them queued for processing immediately with full visibility for your AP staff.

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Reduce costs

Save time and resources by reducing manual data entry and eliminating redundant operations. Processing time can be reduced from weeks to a matter of days.

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Data quality

Reduce the level of manual interaction to a minimum thanks to automatic data extraction and system-based approval workflows. Eliminate the problem of misplaced, mishandled or forgotten invoices.

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Cash flow management

Optimise cash flow management by monitoring and paying all incoming supplier invoices at the best time. Take full advantage of early payment discounts.

Click to process a real invoice

See key data identified and extracted by ABBYY FlexiCapture for Invoices:  click on any of the empty fields, to get its value, or click on “EXTRACT DATA” to capture all of the fields.

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EXTRACT DATA
MeanQ Corporation
Alpha-Betta International GmbH,
c/o Alpa-Betta Co LLC, Accounts Payable,
PO Box 14508, Saint Louis, Missouri, 63178, USA
Attn: Accounts Payable
Accounts Payable
9201098906
06/19/2014
4100812146
Catalog No. H00005076-M01 H00051232-M01 H00093974-M01
Production
Description
 
Anti-PAX2
(194-303)
mAb
Anti-CRIM1
(36-145)
mAb
Anti-ATPIF1
mAb
Ordered Qty 1.000 1.000 1.000
Shipped Qty 1.000 1.000 1.000
U/M 100ug(B01) 100ug(B01) 100ug(B01)
Amount 160.00 160.00 160.00
480.00
USD

See how it addresses your organizational needs:

Leading components and technologies
to streamline invoice processing

  • Classification of incoming invoices and supplier matching
  • Invoice entry agnostic – electronic invoices without signature based on PDFs can be processed in the same workflow
  • Best Practice workflows based on business rules, splitting cost centres as well as escalation and error handling
  • Framework for data extraction to verify compliance with regulations
  • Invoice data verification also possible as web-client via browser
  • Support of ERP backend systems for booking and balancing
  • Auto-learning and training to minimise timelines and to simplify the adaption to new suppliers with different invoice layouts
  • Comparison from order and suppliers data to comparing the positions with the master data
  • Monitoring and audit trails for all invoice transactions

ABBYY's solution is comprised of the following key components: multi-channel invoice collection, automated invoice reading and review, straight-through-processing (PO matching and automated checks) and exception handling (manual review).

High-quality recognition of invoice data with a regulation framework ensures the invoice's compliance with the respective country of origin's regulations. Best Practice release workflows allow the routing of invoices in order to make them available to the responsible person.

Automated processing of electronic invoices without a signature

  • Cost savings from eliminating the costs for postage, envelopes and shipping from the supplier.
  • Manual steps are no longer necessary, because invoices do not have to be opened and digitised.
  • Invoices are sent directly to the invoice processing workflow.
  • Invoices can be archived directly at the time of receipt.

An initiative of the European Union will allow companies to send electronic invoices without a signature starting in 2014. The advantages for both the supplier and the invoice recipient are clear: cost saving from eliminating manual steps.

ABBYY's solution enables companies to automatically process incoming electronic invoices. Email inboxes based on Microsoft Exchange or other email formats receiving invoices in digital format can be monitored automatically. The email attachment, usually an unsigned PDF file, is reviewed and transferred to the OCR recognition stage of the ABBYY solution.

Invoices, whether paper or electronic, can be sent and processed in one single invoice workflow. The incoming electronic invoice is reviewed with the same system that is used for a scanned paper invoice. In case of an error, the invoice is placed in a special queue and will be processed separately.

The electronic invoice will be stored alongside the original email in an archive and is thus available and securely stored for later review.

Customer stories

case-studies-pepsico

PepsiCo looked for a solution to eliminate the time and labour-intensive job of keying invoice and credit data into SAP manually.

case-studies-rhenus

Shared Services Centre of the global logistics service company Rhenus capture invoices and other documents with ABBYY solution.

case-studies-adactus

Adactus Housing, reduces the costs and time-consuming manual data entry in invoice processing with ABBYY FlexiCapture solution.

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Learn more about ABBYY products that power ABBYY accounts payable solution.

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